Policies and Procedures

Religious Holiday Policy

It is the policy of the University (10.2.7 B formerly book 2.4.7) not to cancel classes on religious holidays. However, students should exercise their own judgment as to attendance in accordance with the dictates of specific school or program policies and requirements governing class attendance. Generally no public ceremonies should be scheduled for these religious holidays. In any case, any ceremonies necessary on these days should be cleared through the Executive Vice President for Academic Affairs or the appropriate campus Chancellor.

It is also the policy of the University, when consistent with specific school or program policies and requirements governing class attendance, to excuse without penalty students who are absent because of religious observances and to allow the make-up of work missed because of such absence. Except when related to clinical assignments, examinations and special required out-of-class activities shall ordinarily not be scheduled on those days when religiously observant students refrain from participating in secular activities. Absences for reasons of religious obligation shall not be counted for purposes of reporting.

Protection of Minors Policy

Any Rutgers University unit operating or sponsoring programs or events involving minors (not including minors matriculated as undergraduate students, enrolled in Summer Session or Winter Session courses, or employed by Rutgers University) are required to abide by the following guidelines:

http://protectminors.rutgers.edu/Minors_files/Protection%20of%20Minors%20Policy.pdf

Events

Food and beverages are prohibited. Violation of this policy may result in additional charges.

Events in university classrooms must be compatible with the academic nature of the space and be operated in a manner that does not adversely impact the classroom, its contents, or the surrounding area.

Event attendees may not exceed capacity.  The seating capacity for each classroom is set to meet the posted fire codes.  Under no circumstances is furniture or other property to be removed from the reserved room or any other classroom as it adversely impacts academic courses and maximum occupancy. Adding chairs or tables to increase capacity is prohibited and violates law.

Under no circumstances is furniture or other property to be removed from the reserved room or any other classroom as it adversely impacts academic courses and maximum occupancy.

Course Scheduling

In preperation for each semester, Academic Scheduling will provide a timeline of production dates and deadlines.  Academic departments are responsible for determining course offerings and submitting the requested schedule in the Course Scheduling System no later than the specified deadlines. When adding a new course to the Master Course List, please note that the default grade code option for all courses is a letter grade.  Each academic department is responsible for communicating any deviation from this default grading with Scheduling.  Academic Scheduling will provide recommendations or guidance to assist departments in completing their schedule, as requested.

Each department is responsible for appointing a coordinator to interct with the Academic Scheduling Office.   The academic coordinator is responsible for requesting classrooms, changes to course offerings and special permission numbers.  Faculty should work directly with the academic coordinator.  Assigned classooms may not be changed without a request being submitted and approved by Academic Scheduling.

Academic Scheduling will review course enrollment the second week of the fall and spring semesters.  Acadmic departments will be notified of low enrollment.  Courses may be reassgined to a more appropriate classroom.  Courses with zero enrollment will be canceled and the classroom will be returned to the general pool.