Policies and Procedures – Rutgers-Newark Office of Academic Scheduling

Religious Holiday Policy

It is University policy (University Regulation on Attendance, Book 2, 2.47B, formerly 60.14f) to excuse without penalty students who are absent because of religious observances; or participation in University-sponsored intercollegiate athletics contests, practices, associated travel, and other similar obligations; and to allow the make up of exercises or examinations missed because of such absence. Except when related to clinical assignments, examinations and special required out-of-class activities shall ordinarily not be scheduled on those days when religiously observant students refrain from participating in secular activities. Absences for reasons of religious obligation shall not be counted for purposes of reporting. To learn more, read the university policy on course attendance.

Additional information may be found by the Respect Faith Practices website.

Protection of Minors Policy

Any Rutgers University unit operating or sponsoring programs or events involving minors (not including minors matriculated as undergraduate students, enrolled in Summer Session or Winter Session courses, or employed by Rutgers University) are required to abide by the following guidelines:

http://protectminors.rutgers.edu/Minors_files/Protection%20of%20Minors%20Policy.pdf

Events in University Classrooms

Faculty and staff from a Rutgers unit, department, or school may submit room reservation requests through The Rutgers-Newark Event Management System (REMS).

Rutgers University Recognized Student Organizations may request classroom space through The Rutgers-Newark Event Management System (REMS) and requires the approval of an advisor that must be present for the event.

Events in university classrooms must be compatible with the academic nature of the space and be operated in a manner that does not adversely impact the classroom, its contents, or the surrounding area.

Food and beverages are prohibited. Violation of this policy may result in additional charges.

Event attendees may not exceed capacity. The seating capacity for each classroom is set to meet the posted fire codes. Under no circumstances is furniture or other property to be removed from the reserved room or any other classroom as it adversely impacts academic courses and maximum occupancy. Adding chairs or tables to increase capacity is prohibited and violates law.

Under no circumstances is furniture or other property to be removed from the reserved room or any other classroom as it adversely impacts academic courses and maximum occupancy.

All events, planned activities, conferences, and non-credit academic programs for 25 or more people hosted on university property will also require certification through the Event and Activity Certification System (EACS) that should be completed before submitting a room request. Meetings associated with business and/or administration of the university do not need to be submitted for certification. For more information, please visit ipo.rutgers.edu/events.

Room requests for events are accepted after the course schedule is finalized for a particular semester. Please contact scheduling@newark.rutgers.edu for any questions.

Course Scheduling

In preparation for each semester, Academic Scheduling will provide a timeline of production dates and deadlines. Academic departments are responsible for determining course offerings and submitting the requested schedule no later than the specified deadlines. Academic Scheduling will provide recommendations or guidance to assist departments in completing their schedule, as requested.

Each department is responsible for appointing a coordinator to interact with the Academic Scheduling Office. The coordinator is responsible for requesting classrooms, changes to course offerings and special permission numbers. Faculty should work directly with the coordinator. Assigned classrooms may not be changed without a request being submitted to and approved by Academic Scheduling.

When adding a new course to the Master Course List, please note that the default grade code option for all courses is a letter grade (5/1). Each academic department is responsible for communicating any deviation from this default grading.

Academic Scheduling will review course enrollment for the fall and spring semesters. Academic departments will be notified of low enrollment to room ratio so courses may be reassigned to a more appropriate classroom. Academic departments will be notified of courses with zero enrollment so they may be canceled and the classroom will be returned to the general pool.